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Sustainability Zone (29th October 2015)

Minutes

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Name of Committee Sustainability Zone
Date and time 29th October 2015, 11:00
Place The Board Room
Present Members
(voting)
Vice President Education Shruti Verma
Vice President Welfare Sam Bailey
Ethics and Environment Officer Amy Paraskeva
Equality & Diversity Officer Caitlin Doyle
Union Council Representative (Humanities Faculty Officer) Frazer Delves
Kokulan Mahendiran
Ed Baird
In Attendance
(non-voting officers and staff)
Sustainability Zone Student Group Representative Sam Guthrie
Sustainability Co-ordinator Tori Simkin
Absent with Apologies Union President Ben Franklin

Actions and Decisions

TypeDescriptionWho
Action Sam to speak to Piazza about giving out water Sam Bailey
Action Sam to investigate how to use the charging stations in the SUSU Cafe Sam Bailey
1. Apologies & attendance

Sam welcomed everyone to the meeting. Mike Allwright (Postgraduate (Research) Students Officer) and James Peploe were also in attendance.

2. Minutes from previous meeting

The minutes from the previous meeting were approved by the Committee.

3. E&E officer report & committee update

Amy updated the Committee on the Shift Your Stuff and Live My City projects both of which had been very successful and looking at how to develop them in the future.

Future projects include Swap Shop (November 30) and reviewing the Ethics and Environment policy as well as tackling food waste in the Union.

4. E&D officer report & committee update

Caitlin reported that she had met with the Chaplaincy who have organised numerous events for Inter Faith Week, with E&D looking to support them in any way they can.

A large equality event, promoting mindfulness and wellbeing is also in development with a meeting booked in with events team to see what is possible.

Caitlin also updated that she had spoken to CEO of Fearless Futures, who provide sessions to young women, helping them to overcome difficulties that women face in leadership roles. Possible opportunity to provide a tailored course as part of the Inspiring Women project and could tie in with encouraging women to run in the SUSU Spring Elections.

Attached:
5. VP Welfare update

Sam Bailey noted that his report from Union Council with all his updates was available for anyone to read, and briefly outlined his three main aims for the year.

6. BEES update

It was explained that the funding for the BEES project was coming to an end and that a toolkit was being made, enabling other organisations to go out and audit businesses.

Attached:
7. Student Groups update

Sam Guthrie updated the Committee that there had been a good collaborative social between sustainability societies and that noted that the Debating Society have held a few big events. Also, in the recent Student Groups Committee affiliation meeting Students for Europe had been assigned to Sustainability Zone.

8. Discussion

Invest Positive

Sam introduced the context of the policy and explained how it went to Union Council and was referred to Sustainability Zone for further discussion.

Mike explained that Invest Positive looks to lobby the University to the ethical investment of its endowment fund. The group formed after the policy passed in June, and recently wrote an open letter to University, signed by numerous societies in Sustainability Zone, asking them not to invest in the most damaging industries. The policy caused considerable debate around the arms industry and there was an attempt to remove the clause but Council voted to keep the clause in. Due to the controversial nature of the policy, it was decided to take it to Sustainability Zone Committee to allow more discussion. Mike emphasised that whilst he would like the essentials of the policy to remain the same, he would be willing make changes.

Sam Bailey said that one of the main issues at Union Council were the large amount of engineering students who then go on to work in some of the targeted industries.

Shruti said that a lot of the links with industries come from investment and that there is the risk that it appears to be condemning industries that the University has links with.

Mike noted that most endowment fund is currently in cash and so there is very little investment at the moment, so the links with industries are not entirely made by investment.

Shruti said that if the University is seen to be not investing in partners there is an implied criticism.

James said that when he went to a recent careers fair, nearly all, if not all stands had a relation to the defence industry and it felt like the fair was restricted to the defence industry.

Amy said that Socially Responsible Investment (1415P30) policy was originally a lot more strongly worded before getting modified into something too vague. She added by saying that SUSU does not know what the investment relationship has been in the past and questioned whether companies come to the University because of investment or because the University has an excellent Engineering department.

Mike was asked about other universities, and responded that most are associated with Fossil Free and that he was strongly advised to form own independent group like the University of Cambridge. He added that a lot of universities already have a socially responsible investment policy, which the University of Southampton doesn’t (with the exception of prohibiting the investment into Tobacco companies) and would like to open up a dialogue with students and staff about getting one written. Furthermore other Universities have seen a lot of positive press about their various campaigns.

Sam noted that the Socially Responsible Investment policy would still stand if both policies passed.

Shruti expressed concerned about how much consultation had taken place especially considering the large numbers of students from military backgrounds at this University. She noted that the societies who had signed the open letter were mainly from one group and that more widespread consultation was needed about the possible consequences.

Mike reiterated that his policy is not at all a criticism of anyone who serves in the armed forces, and he would be very happy to draw a distinction between military and the arms trade.

Kokulan noted that the tobacco industry never came up in the previous debate, so it can be assumed that there are no problems with that part. He added that because the University of Southampton’s endowment fund is very small compared to some universities, the issue is not about the money, but rather the symbolic nature of not investing in particular. Kokulan also noted that there would be hypocrisy for the University to take money from the industries for research grants but not giving them money back in investments.

Mike said that only people who actively wish to engage with those industries are able to, whilst investing positively would disassociate other people from those industries that they have no connection with.

Kokulan said that he still believed the policy lacked the support of the student body and needed a wide consultation because it affects a lot of students.

Mike suggested that perhaps an elected representative body is more significant than a low turnout referendum.

Frazer noted that it is possible to call a general meeting or an open council where everyone could vote on the issue.

Mike said that even if the policy is passed, it shows that the Union, on balance, favours the ethical investment of the endowment fund and then there would need to be much wider consultation about the issue.

Frazer suggested adding a ‘mandates’ section to the policy to show people exactly what would happen if the policy passes.

Mike thanked everyone for the discussion and suggestions and said that he would make some changes before bringing the policy back to Union Council.

 

EAUC

It was explained that this was an annual conference and that there had been a call for session papers. There was a discussion about whether equality projects could still be used and it was agreed that it would be good to bring something unique to the conference.

9. AOB

Water Fountains

Kokulan brought up the issue of having accessible filtered water available around the University and that he had been told that someone he knew had been refused water at one of the University venues, because they should be buying water instead. Caitlin said that NOCs have plenty of water fountains and this should be emulated across the whole University. Kokulan said that he would like to see at least one fountain in each building as a minimum.

Amy said that the Ethical and Environment Committee are looking to do an audit of all the fountains with a mind of highlighting where there could be more fountains to reduce the amount of bottled water sold. James said that a list of water foundations would be really useful, and encouraging people to bring their own water bottles would also reduce waste. Sam Bailey said that it would be good to open up talks with the University about the issue and that it seems very reasonable.

 

Charging Stations

Kokulan also brought up the issue of charging stations for phones in SUSU and the library. Shruti said that there are charging stations in the SUSU café, but that no one really knows how to use them. Sam agreed to investigate how students can get access to the charging stations in the café.

 

Amnesty International Event

It was also noted that Amnesty International have planned a sleep out on 20th November to raise awareness of the refugees who have to stay out in the cold this winter and have collaborated with other societies.

 

As there was no other business, the meeting was closed at 12.19.

Action Sam to speak to Piazza about giving out water (Sam Bailey)
Action Sam to investigate how to use the charging stations in the SUSU Cafe (Sam Bailey)
10. Date of next meeting is tbc (23/11/15 – 27/11/15)

Key: P (Papers Provided), PF (Papers to Follow)