Union Council (1st May 2014)

Agenda

Name of Committee	Union Council
Date and time	1st May 2014, 18:00
Place	Senate, Building 37
Members (voting)	64 voting members Show all members Performing Arts Officer Laura Ellis Team Southampton Sports Officer Lucy Dowdall SUSUtv Station Manager Catherine Darcy Wessex Scene Editor Sam Everard Medicine Faculty Officer Alexander Oldman Humanities Faculty Officer Lawrence Smith Health Sciences Faculty Officer Katy Elliott Council Chair Katy O'Brien The Edge Editor Megan Downing Clubs and Societies Officer Jamie Hemingway Union Films Cinema Manager Nick Tinsley Southampton General Hospital (Site) officer Sohaib Rufai National Oceanography Centre (Site) Officer Henry Pearson Winchester (Site) Officer Amy Harwood Physical Sciences & Engineering Faculty Officer Giles Howard International Students' Officer Jawad Bhatti Nightline Officer Laura Mason Sports Participation Officer Adam Proudley Student Enterprise Officer Jack Kanani Wellbeing Officer Josh Cox Vice President Student Communities Emily Harrison President Emily Dawes Vice President Education Samuel Dedman Vice President Democracy and Creative Industries Evie Reilly RAG Officer Alice Gray Vice President Welfare Isabella Camilleri Vice President Engagement Fleur Walsh Vice President Sport Development Steve Gore Ethical & Environmental Officer Charlotte Hollands Equality & Diversity Officer Thomas Gleeson Engineering & the Environment Faculty Officer Shruti Verma Postgraduate (Research) Officer Ioan Alexandru Barbu SURGE Station Manager Jamie Barker Junior Common Room Officer David Gunns Union Councillor Sophie Van Eetvelt Union Councillor Ben Franklin Union Councillor Joseph Spencer Union Councillor Mark Lavery Union Councillor Roberto Gregoratti Union Councillor Vlad Novikov Union Councillor Louisa Smith Union Councillor Thomas Feather Union Councillor Alexander Robinson Union Councillor Alex Hovden Union Councillor Olivia Ojuroye Union Councillor Grace Cameron Union Councillor Jenny Bortoluzzi Union Councillor Gabriela Discenza Union Councillor Leon Rea Union Councillor Evrim Ozbey Union Councillor Joshua McDonald Union Councillor Rowanna Baker Union Councillor Katherine Spires Union Councillor Shailesh Agarwal Union Councillor Jessica Lobo Union Councillor Candace Jackson Union Councillor Emily Shepherd Union Councillor Jamie Wilson Union Councillor Gethin Jones Union Councillor Helen Demlew Union Councillor Anjit Aulakh Union Councillor William Yeong Union Councillor Mayan Al-Shakarchy Union Councillor William Cable
In Attendance (non-voting officers and staff)

Main Meeting
6pm Policy Ideas
	1.	Ideas Discussion session The ideas discussion at this meeting will consider the ideas submitted for the AGM, which will be published online for voting on Wednesday 30th April at 12pm.
7pm Formal Business
	2.	Welcome and apologies Quorum: 45
	3.	Minutes of the last meeting Minutes of the meeting held on Thursday 27th March 2014 (to be ratified)
	4.	Matters arising from the previous meeting
MEMBERSHIP AND FINANCIAL
	5.	Membership matters
P	6.	Financial matters Approval of draught products contract Attached: Item 6 - Approval of draught products contract.pdf
POLICY
	7.	Feedback from today's session
	8.	Action from previous ideas session Improving Trans Inclusion Industrial Action Policy Sabbatical Officers and term limits SUSU communications and social media
P	9.	Approval of By-law: Debating By-law Debating By-law Attached: Item 9 - Debating By-law.pdf
P	10.	Policy proposals a) Monthly instalments for Halls Fees (1314P10) Proposed: Oli Coles, Vice-President Student Communities; Seconded: Beckie Thomas, Vice-President Welfare b) Accommodation for ERASMUS and Exchange Students (1314P11) Proposed: Oli Coles, Vice-President Student Communities; Seconded: Beckie Thomas, Vice-President Welfare c) Sabbaticals on Satellite Campuses (1314P12) Proposed: Oli Coles, Vice-President Student Communities; Seconded: Beckie Thomas, Vice-President Welfare d) Officer Transparency (1314P13) Proposed: Democracy Zone Committee e) Minor amendments to the Rules (1314R1) Proposed: Democracy Zone Committee f) Reducing the intervals for Policy lapse (1314R2) Proposed: Democracy Zone Committee g) Role and status of the Chair of Council (1314R3) Proposed: Democracy Zone Committee Attached: Item 10 - Role and status of the Chair of Council (1314R3).pdf Item 10 - Reducing the intervals for Policy lapse (1314R2).pdf Item 10 - Minor amendments to the Rules (1314R1).pdf Item 10 - 1314P13 - Officer Transparency.pdf Item 10 - 1314P12 - Sabbaticals on Satellite Campuses.pdf Item 10 - 1314P11 - Accommodation for ERASMUS and Exchange Students.pdf Item 10 - 1314P10 - Monthly instalments for Halls Fees.pdf
ACCOUNTABILITY
P	11.	Zone reports and updates Zone Reports Attached: Zone Reports.pdf
P	12.	Spring Elections report Spring Elections report Attached: Item 12 - Spring Elections report.pdf
P	13.	Officer reports and questions Attendance of Union Council Members and Student Trustees Sabbatical Officer Reports Questions to Officers Questions submitted prior to 4pm on the day of the meeting are accorded a higher priority, and will recieve a prepared answer. Attached: Attendance of Union Council Members and Student Trustees.pdf Item 13 Officer reports.pdf
OTHER BUSINESS
	14.	Union Council Stars Union Council Stars recognise the achievements of our officers and students who have gone above and beyond their roles.
	15.	Any other business Please notify all matters of AOB to the Chair before the start of the meeting.
	16.	Date and time of next meeting The Articles of Association require that two meetings of Union Council are held each term. As the current term is the shortest possible configuration (7 weeks), we intend to schedule a further meeting of Union Council, as required, for later this term (in weeks 36 or 37, commencing 2 June and 9 June). However, if we recieve so many apologies that it is clear the meeting will not be quorate, then it will not be held. We will advise members in due course.

Key: P (Papers Provided), PF (Papers to Follow)