Student Groups Committee (21st October 2015)

Minutes

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Name of Committee	Student Groups Committee
Date and time	21st October 2015, 14:00
Place	The Board Room
Present Members (voting)	Nic Eldred Vice President Democracy and Creative Industries Kerry Sclater Student Enterprise Officer Jamie Furlong Education Zone Student Group Representative Michael Sims Team Southampton Sports Officer Katie Lightowler Student Communities Zone Student Group Representative Rebecca Lake Creative Industries Zone Student Group Rep Samantha Standley Charities and Community Officer Charlotte Hodgson Performing Arts Student Groups Rep Rebecca Griffin Clubs and Societies Officer Catriona Philip Ed Baird
Absent without Apologies	Sustainability Zone Student Group Representative Sam Guthrie

Main Meeting
1.	Welcome and introduction Trini Philip welcomed everyone to the first meeting of the year and the affiliation process was briefly explained to the Committee.
2.	Zone/Support package change requests a. African and Caribbean Society The African Caribbean Society requested to change their support package to Blue. As they were already on the Blue package, this was APPROVED. b. British Sign Language British Sign Language requested to move from Sustainability Zone to Education Zone. There was a discussion about whether societies in Education Zone needed to be course related, but it was agreed that the society could fit in either. The request was APPROVED. c. Travelling Society Travelling Society requested to move from External Engagement Zone to Student Communities Zone. This request was APPROVED. d. Pole Fitness Pole Fitness requested to change their name to Southampton University Aerial Sports Society. This was APPROVED.
3.	Affiliations Nigerian Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Student Communities Zone. Fine Dining Society This group did not attend the affiliation meeting and therefore were NOT AFFILIATED. This was the second meeting they had not attended and so their application was rejected. University of Southampton Wrestling Club This group did not attend the affiliation meeting and therefore were NOT AFFILIATED. Southampton University Hungarian Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Student Communities Zone. Serve Your Heart Out It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to External Engagement Zone. The Committee suggested that the aims in their constitution needed further clarity, the group agreed to do this. Southampton University Business Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Education Zone. SBS PGR Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Education Zone. The Committee requested that they become the Postgraduate SBS Society, rather than restricting themselves to PGR students, the group agreed to do this. Students for Europe Society After some discussion over the longevity of the society, it was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Sustainability Zone. Maritime Robotics Student Society It was decided that this group did not meet the criteria outlined in Rule 11, section 2. This group was NOT AFFILIATED. Student Robotics (Southampton) It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to External Engagement Zone. RoboSoc It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Education Zone. The Committee suggested that they should change their name to distinguish themselves from Students Robotics. Cameroon Catalyst It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to External Engagement Zone. Universities Allied for Essential Medicines Southampton It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to External Engagement Zone. Maritime Law Society This group did not attend the affiliation meeting and therefore were NOT AFFILIATED. Southampton University Kendo It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Sports Development Zone. Social Impact This group did not attend the affiliation meeting and therefore were NOT AFFILIATED. ECS Entrepreneurs It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to External Engagement Zone. Accelerate into Banking This group did not attend the affiliation meeting and therefore were NOT AFFILIATED. Genetics and Rare Diseases Society This group did not attend the affiliation meeting and therefore were NOT AFFILIATED. Southampton University Olympic Weightlifting Club It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Sports Development Zone. Croquet Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Sports Development Zone. The HMPR Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Education Zone. Egyptian Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Student Communities Zone. WSA YOGA It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED. Hookers, Stitchers and Knitters It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED. Any Other Business Michael brought up that it would be a good idea to set up a Facebook group for the Committee to communicate with each other easily. It was agreed that this was a good idea. Michael also said that he was experiencing problems with accessing the admin page for his groups. It was explained that this was an issue was currently being looked into and should be resolved soon. Katie reported that there were plans to review the way funding is allocated to student groups in the Sports Development Zone and that she would bring a paper about it to the next meeting.

Key: P (Papers Provided), PF (Papers to Follow)