Union Council (30th April 2015)

Agenda

Name of Committee	Union Council
Date and time	30th April 2015, 18:00
Place	The Senate Room, Building 37
Members (voting)	50 voting members Show all members Vice President Student Communities Anjit Aulakh Chair of Council Ben Morton Ethical and Environmental Officer Lydia Butler Wellbeing Officer Holley Barclay Nightline Officer Luke Hashman Clubs and Societies Officer Chris McGeehan Humanities Faculty Officer William Cable Medicine Faculty Officer Bobby Bullingham Physical Sciences & Engineering Faculty Officer Giles Howard International Students' Officer Shailesh Agarwal Halls Officer Frankie Mouat Student Enterprise Officer Catherine Williams The Edge Editor Rebecca James Surge Radio Station Manager Hannah Mylrea Hemmings Wessex Scene Editor Tahlie Cooper SUSUtv Station Manager Joanna Sheldon Union Films Cinema Manager Sophie Isherwood Performing Arts Officer Anna Kent - Muller Team Southampton Sports Officer David Lawrence Intramural Officer Jamie Wilson Sports Participation Officer Christie Matthews President David Mendoza-Wolfson Vice President Education Sophia D'Angelico Vice President Democracy and Creative Industries Megan Downing Vice President Welfare Beckie Thomas RAG Officer Jenny Bortoluzzi Business and Law Faculty Officer Stephanie Kritikou Vice President Engagement Ellie Cawthera Natural and Environmental Sciences Faculty Officer Lilian Ward Vice President Sport Development Katie Lightowler Engineering and Environment Faculty Officer Shruti Verma Southampton General Hospital Officer Leo McCormick Matthews Equality & Diversity Officer Sam Bailey Social and Human Sciences Faculty Officer Rhys Thomas National Oceanography Centre Officer David Allwright Winchester Site Officer Juliette Bijoux Post-Graduate Officer (Research) Ioan Alexandru Barbu Post-Graduate (Taught) Students Officer Ed Baird Union Councillor Daniel Browning Union Councillor Steven Osborn Union Councillor Megan Webster Union Councillor David Wikramaratna Union Councillor Umang Rajdev Union Councillor Indrajit Naskar Union Councillor Xiaofan Shao Union Councillor Catriona Philip Union Councillor Vansha Sethi Union Councillor Alexander Howard Union Councillor Rachel Winter Union Councillor Frazer Delves
In Attendance (non-voting officers and staff)

Main Meeting
6pm Policy Ideas
P	1.	Ideas Discussion session 1. Engaging students with the AGM (Jenny Bortoluzzi, RAG Officer) 2a. A follow up discussion on publicity and advertisement space in the Union and at the University (Jenny Bortoluzzi, RAG Officer) 2b. Improving our technical offerings and support to societies (Giles Howard, Physical Sciences and Engineering Faculty Officer) 3a. Engagement with Winchester Students (Jenny Bortoluzzi, RAG Officer) 3b. Postgraduate Community (Ed Baird, PGT Officer) 4. The Students’ Union brand (David Mendoza-Wolfson, Union President) 5. The future of Union Council (David Mendoza-Wolfson, Union President) Attached: Ideas 30th April.pdf
7pm Formal Business (quoracy: 35)
	2.	Welcome and apologies
	3.	Minutes of the last meeting The minutes for the last meeting can be found here: https://www.susu.org/representation/minutes/975
	4.	Matters arising from the previous meeting
MEMBERSHIP AND FINANCIAL
	5.	Membership matters a. Resignation of Nightline Officer Emily Shepherd (Nightline Officer) has resigned. b. Union Council members on Zone Committees The following vacancies exist for Student Leaders and Union Councillors on Zone Committees: Democracy Zone Committee (1 place) Education Zone Committee (1 place) Any Student Leaders or Union Councillor can stand. The election will be held in the meeting.
	6.	Financial matters There are no financial matters submitted.
POLICY
	7.	Feedback from today's ideas session
	8.	Action from previous ideas session
P	9.	Policy proposals a. Action Log (1415P8) Proposed: Ed Baird (Postgraduate Taught Officer); seconded: Sam Bailey (Equality and Diversity Officer) b. Complaints procedure (1415R1) Proposed: Democracy Zone Committee c. RON vs Union Councillors & Voluntary Officers (1415R2) Proposed: Democracy Zone Committee d. Repeal the Wetness of Water (1415P9) Proposed: David Mendoza-Wolfson (Union President); seconded: Megan Downing (Vice-President Democracy and Creative Industries) Attached: Item 9d - Repeal the Wetness of Water (1415P9).pdf Item 9c - RON vs Union Councillors & Voluntary Officers (1415R2).pdf Item 9b - Complaints Procedure (1415R1).pdf Item 9a - Action Log (1415P8).pdf
ACCOUNTABILITY
	10.	Zone reports and updates The Zone reports are not yet available, owing to a delay in the production of the monthly management accounts, caused by a technical issue with the software. As soon as they are completed they will be circulated to members.
	11.	Disciplinary and Appeals committee reports There are no reports to be considered.
P	12.	Officer Reports and questions a. Attendance of Union Council Members and Student Trustees b. Officer Reports c. Questions to Officers Attached: Item 12a Attendance of Union Council Members and Student Trustees.pdf Item 12b Officer Reports.pdf Item 10c - Questions to officers.pdf
OTHER BUSINESS
	13.	Union Council Stars Union Council Stars recognise the achievements of our officers and students who have gone above and beyond their roles.
	14.	Any other business Please notify all matters of AOB to the Chair before the start of the meeting.
	15.	Date and time of the next meeting The date of the next meeting is Monday 8th June, in The Cube, time to be confirmed.

Key: P (Papers Provided), PF (Papers to Follow)