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Union Council (19th March 2015)

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Name of Committee Union Council
Date and time 19th March 2015, 18:00
Place The Senate Room, Building 37
Members
(voting)

50 voting members
Show all members

In Attendance
(non-voting officers and staff)
6pm Policy Ideas
P 1. Ideas Discussion session
7pm Formal Business
2. Welcome and apologies
3. Minutes of the last meeting

Minutes of the last meeting, held on Tuesday 3rd February 2015, can be found here: http://www.susu.org/representation/minutes/974.

  • Vote: To ratify the minutes of the meeting of Tuesday 3rd February 2015

 

4. Matters arising from the previous meeting
MEMBERSHIP AND FINANCIAL
5. Membership matters

a. Election of Open Place Union Councillors

If you would like to stand to be a Union Councillor, you can nominate yourself up until this point.

  • Election: Members of Union Council can vote.

b. Resignation of a member of Council

Roberto Gregoratti has resigned from his position as Union Councillor. 

c. Removal of members of Council

The following members of Council are proposed to be recalled, as they have missed more than six meetings this year:

  • Emily Shepherd
  • Vote: To recall Emily Shepherd as Nightline Officer.

d. Election of members of Union Council to Zone Committees

The following vacancies exist for members of Union Council to sit on Zone Committees. Some places were previously filled by Councillors whose terms ended in January - although they may have been re-elected, a fresh election will be held for their places on Zone Committees.

  • Democracy Zone Committee (1, or 2 if Emily Shepherd is recalled at item 5c)
  • Education Zone Committee (1, if Emily Shepherd is recalled at item 5c)
  • Sustainability Zone Committee (1)
  • Creative Industries Zone Committee (1)
  • Student Life Zone Committee (1)
  • Election: Members of Union Council can vote.

e. Permission to undertake outside employment (Sabbatical Officers)

Megan Downing requests the permission of Council to undertake outside employment with Inkpact Marketing. They were founded as a student enterprise here at the University of Southampton and she has been offered work with them doing various pieces of copy writing, hand writing, social media, and writer management. The work averages at about 2 hours per week, outside her working hours at the Union.

  • Vote: Megan Downing be authorised to take up employment with Inkpact Marketing.
6. Financial matters

There are no financial matters arising.

POLICY
7. Feedback from today's session
8. Action from previous ideas session
  • Advertising for Societies (Filipe da Cruz Soares)
  • Recording policy debates and questions to Officers at Union Council (Frazer Delves)
  • Supporting our Volunteers (Steven Osborn)
  • Trial Winchester minibus hire-fee waiver (Chris McGeehan
  • Complaints procedure (Ellie Cawthera and David Mendoza-Wolfson)
  • University Sleep Space (Samson Danziger)
P 9. Policy proposals

a. Supporting the HeForShe Campaign (1415P6)

Proposed: Frazer Delves, Union Councillor; Seconded: Jade Head

b. Student Safety Policy (1415P7)

Proposed: Beckie Thomas, VP Welfare; Seconded: Steven Osborn, Union Councillor

ACCOUNTABILITY
P 10. Zone Reports and updates
P 11. Disciplinary & Appeals Committees reports
P 12. Officer Reports and questions
OTHER BUSINESS
13. Union Council Stars

Union Council Stars recognise the achievements of our officers and students who have gone above and beyond their roles. 

14. Any other business

Please notify all matters of AOB to the Chair before the start of the meeting. 

15. Date and Time of the next meeting

The date of the next meeting is Thursday 30th April, 6pm in the Senate Room, Building 37.

Key: P (Papers Provided), PF (Papers to Follow)