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Union Council (3rd February 2015)

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Name of Committee Union Council
Date and time 3rd February 2015, 18:00
Place The Senate Room, Building 37
Members
(voting)

50 voting members
Show all members

In Attendance
(non-voting officers and staff)
6pm Policy Ideas
P 1. Ideas Discussion session

See the attached paper for the ideas

6pm

  • A: Advertising for Societies
  • B: Recording policy debates and questions to Officers at Union Council

6:20pm

  • C: Supporting our Volunteers
  • D: Trial Winchester minibus hire-fee waiver

6:40pm

  • E: Complaints procedure
  • F: University Sleep Space
7pm Formal Business (quoracy: 41)
2. Welcome and apologies
3. Minutes of the last meeting

Minutes of the last meeting, held on Monday 8th December 2014, can be found here: http://www.susu.org/meetings/973

4. Matters arising from the previous meeting
MEMBERSHIP AND FINANCIAL
5. Membership matters

a. Election of Open Place Union Councillors

There are ten places available, and you can nominate yourself up until this point. Members of Union Council can vote.

b. Student representatives pool for Elections Working Groups

Members of Union Council interested in sitting on the Spring Elections Working Group should email democracy@susu.org . You cannot be on the group if you intend to run or support any candidate in the Spring Elections (which are for Sabbatical Officers, Student Leaders, Student Trustees and Union Councillors) There are two places available.

c. Medicine Faculty Officer

Proposals have been made to reform the structure of the Medical Society and bring it within SUSU as a Union Group. This could involve changing the representation of medical students on Union Council. The Spring Elections at present include the election of a Medicine Faculty Officer, but it may be that a new structure does not include this exact position. It is proposed to delay the election for this position, so that if any changes are made, any new position can be properly elected by the end of this term in the Summer Elections, allowing the whole structure to come into place for the start of the next academic year. 

The power to alter the date of an election lies with Council under Rule 7, section 7.4.

  • Vote: To delay the election of the Medicine Faculty Officer until the Summer block of elections (during this academic year).

d. Permission to undertake outside employment (Sabbatical Officers)

Sophia d'Angelico (Vice-President Education) requests the permission of Council to take up employment with the Quality Assurance Agency as a Student Reviewer. More information about this role may be found on the QAA website.

  • Vote: That Sophia d'Angelico be authorised to take up employment with the Quality Assurance Agency as a Student Reviewer.
6. Financial matters

No matters have been submitted.

POLICY
7. Feedback from today's ideas session
8. Action from previous ideas sesssion
  • Student Leader Review (Megan Downing)
  • Equality Impact Assessments (Beckie Thomas)
  • Disciplinary Procedure: penalty guidance (Megan Downing/David Mendoza-Wolfson)
P 9. Policy proposals

a. Supporting and Recognising our Volunteers (1415P5)

Proposed: Steven Osborn (Union Councillor); Seconded: Jade Head

ACCOUNTABILITY
P 10. Zone Reports and updates
11. Disciplinary & Appeals Committee Reports

No reports have been submitted.

P 12. Officer Reports and questions
OTHER BUSINESS
13. Union Council Stars

Union Council Stars recognise the achievements of our officers and students who have gone above and beyond their roles. 

14. Any other business

Please notify all matters of AOB to the Chair before the start of the meeting.

15. Date and time of the next meeting

The next meeting is to be held on Thursday 19th March, at 6pm in the Senate Room (Building 37)

Key: P (Papers Provided), PF (Papers to Follow)