Union Council (8th December 2014)

Agenda

Name of Committee	Union Council
Date and time	8th December 2014, 18:00
Place	The Senate Room, Building 37
Members (voting)	50 voting members Show all members Vice President Student Communities Anjit Aulakh Chair of Council Ben Morton Ethical and Environmental Officer Lydia Butler Wellbeing Officer Holley Barclay Nightline Officer Luke Hashman Clubs and Societies Officer Chris McGeehan Humanities Faculty Officer William Cable Medicine Faculty Officer Bobby Bullingham Physical Sciences & Engineering Faculty Officer Giles Howard International Students' Officer Shailesh Agarwal Halls Officer Frankie Mouat Student Enterprise Officer Catherine Williams The Edge Editor Rebecca James Surge Radio Station Manager Hannah Mylrea Hemmings Wessex Scene Editor Tahlie Cooper SUSUtv Station Manager Joanna Sheldon Union Films Cinema Manager Sophie Isherwood Performing Arts Officer Anna Kent - Muller Team Southampton Sports Officer David Lawrence Intramural Officer Jamie Wilson Sports Participation Officer Christie Matthews President David Mendoza-Wolfson Vice President Education Sophia D'Angelico Vice President Democracy and Creative Industries Megan Downing Vice President Welfare Beckie Thomas RAG Officer Jenny Bortoluzzi Business and Law Faculty Officer Stephanie Kritikou Vice President Engagement Ellie Cawthera Natural and Environmental Sciences Faculty Officer Lilian Ward Vice President Sport Development Katie Lightowler Engineering and Environment Faculty Officer Shruti Verma Southampton General Hospital Officer Leo McCormick Matthews Equality & Diversity Officer Sam Bailey Social and Human Sciences Faculty Officer Rhys Thomas National Oceanography Centre Officer David Allwright Winchester Site Officer Juliette Bijoux Post-Graduate Officer (Research) Ioan Alexandru Barbu Post-Graduate (Taught) Students Officer Ed Baird Union Councillor Daniel Browning Union Councillor Steven Osborn Union Councillor Megan Webster Union Councillor David Wikramaratna Union Councillor Umang Rajdev Union Councillor Indrajit Naskar Union Councillor Xiaofan Shao Union Councillor Catriona Philip Union Councillor Vansha Sethi Union Councillor Alexander Howard Union Councillor Rachel Winter Union Councillor Frazer Delves
In Attendance (non-voting officers and staff)

Main Meeting
6pm Policy Ideas
P	1.	Ideas Discussion session Student Leader Review (Megan Downing). See papers attached to Item 9b below. Equality Impact Assesments (Beckie Thomas) Disciplinary Procedure: penalty guidance (Megan Downing/David Mendoza-Wolfson). See Penalty Guidance consultation, circulated to Zone Committees. Attached: Ideas session - Equality Impact Assessments.pdf
7pm Formal Business (quoracy: 39)
	2.	Welcome and apologies
	3.	Minutes of the last meeting Minutes of the last meeting, held on Monday 20th October 2014, can be found here: https://www.susu.org/meetings/972
	4.	Matters arising from the previous meeting
MEMBERSHIP AND FINANCIAL
P	5.	Membership matters a. NEW: Athletic Union Officer by-election This election had been planned to run online, but the one candidate who nominated themselves has now withdrawn, so it will instead be run at this meeting of Union Council. You can find out more about the role by reading the Oppurtunity Profile, or email aupres@soton.ac.uk with any questions. If you want to run, you’ll need to come along and give a 2-minute speech on why you think you should be elected. If you can’t make the meeting, you can send a short manifesto (200 words maximum) which will be read out for you. The position will run from Monday 8th December to the end of the academic year. If you have any questions about the election, please email democracy@susu.org. b. Appointment of Returning Officer c. Spring Elections Working Group A Working Group is to be established to oversee the administration of the 2015 Spring Election. In addition to the Returning Officer, the Deputy Returning Officer (Megan Downing) and another member of Democracy Zone Committee (to be confirmed), there are three Union Councillors, selected at random from an opt-in pool. If you're sure that you're not going to be running (or being part of a campaign team) for any position up for election in the Spring (Sabbatical Officers, Student Leaders, Union Councillors or Student Trustees), then you can opt-in - please email democracy@susu.org. We will email Councillors to confirm the deadline for opt-ins, which is likely to be mid-January. d. Sabbatical Officer Term Limits Working Group A Working Group is to be established to oversee a project on Sabbatical Officer Term Limits (whether Sabbs should be able to run for more than one term). In addition to Megan Downing (VP DCI), and Jade Head and Emily Shepherd (who brought the idea), the Group is to be composed of: 1 x impartial student 2 x students who have declared that they are for proposing a limit 2 x students who have declared that they are against proposing a limit Students should put themselves forward at this point; in the event of there being more interested students than places available, an election will be held. For more information, see the minutes of the meeting of Democracy Zone Committee on 14th November 2014. Attached: Item 5a - Appointment of a Returning Officer.pdf
P	6.	Financial matters a. Student Enterprise Project See also the Appendix. Attached: Item 6a - Student Enterprise Project - Appendix.pdf Item 6a - Student Enterprise Project.pdf
POLICY
	7.	Feedback from today's ideas session
	8.	Action from previous ideas session Student Leader Review (Megan Downing) Union Plan to 2020 (David Mendoza-Wolfson) Pro Choice Policy for SUSU (Beckie Thomas) Leadership and Representation Policy (Beckie Thomas)
P	9.	Policy proposals a. Equality Impact Assessments (1415P2) Proposed: Beckie Thomas (Vice-President Welfare) Seconded: Sam Bailey (Equality and DIversity Officer) b. Student Leader Review (1415P3) Appendix 1: Report Appendix 2: Rule amendments Appendix 3: Organisation chart (NEW: Additional organisation chart showing all Student Leader positions) Proposed: Megan Downing, on behalf of Democracy Zone Committee c. Industrial action (1415P4) Proposed: Sophia d'Angelico (Vice-President Education) Attached: Item 9c - Industrial Action (1415P4).pdf Item 9b - Student Leader Review (1415P3).pdf Item 9b - Student Leader Review - Appendix 3 - Organisation chart.pdf Item 9b - Student Leader Review - Appendix 2 - Rule amendments.pdf Item 9b - Student Leader Review - Appendix 1 - Report.pdf Item 9a - Equality Impact Assessments (1415P2).pdf Item 9b - Student Leader Review - Appendix 3 - Organisation chart v2.pdf
ACCOUNTABILITY
P	10.	Zone reports and updates Attached: Item 10 October Zone Reports.pdf
P	11.	Disciplinary & Appeals Committees reports a. Connaught Football Club The attached papers relate to a disciplinary case brought against Connaught Football Club, and comprise the original hearing (heard by Disciplinary Committee), and an appeal (heard by Appeals Committee). Attached: CFC Appeal outcome - public.pdf CFC Original outcome - public.pdf
P	12.	Officer Reports and questions a. Attendance of Union Council Members and Student Trustees b. Officer Reports c. Questions to Officers Questions submitted by 12pm on Wednesday 3rd December are available in this paper. Questions submitted prior to 4pm on the day of the meeting are accorded a higher priority, and will recieve a prepared answer. Attached: Item 12b - Officer Reports.pdf Item 12a - Attendance of Union Council Members & Student Trustees.pdf Item 12d - Late questions to officers.pdf Item 12c - Questions to officers.pdf
OTHER BUSINESS
	13.	Union Council Stars Union Council Stars recognise the achievements of our officers and students who have gone above and beyond their roles.
	14.	Any other business Please notify all matters of AOB to the Chair before the start of the meeting.
	15.	Date and time of the next meeting The date of the next meeting is Tuesday 3rd February, 6pm in the Senate Room, Building 37.

Key: P (Papers Provided), PF (Papers to Follow)