Union Council (4th February 2014)

Agenda

Name of Committee	Union Council
Date and time	4th February 2014, 18:00
Place	Senate, Building 37
Members (voting)	64 voting members Show all members Performing Arts Officer Laura Ellis Team Southampton Sports Officer Lucy Dowdall SUSUtv Station Manager Catherine Darcy Wessex Scene Editor Sam Everard Medicine Faculty Officer Alexander Oldman Humanities Faculty Officer Lawrence Smith Health Sciences Faculty Officer Katy Elliott Council Chair Katy O'Brien The Edge Editor Megan Downing Clubs and Societies Officer Jamie Hemingway Union Films Cinema Manager Nick Tinsley Southampton General Hospital (Site) officer Sohaib Rufai National Oceanography Centre (Site) Officer Henry Pearson Winchester (Site) Officer Amy Harwood Physical Sciences & Engineering Faculty Officer Giles Howard International Students' Officer Jawad Bhatti Nightline Officer Laura Mason Sports Participation Officer Adam Proudley Student Enterprise Officer Jack Kanani Wellbeing Officer Josh Cox Vice President Student Communities Emily Harrison President Emily Dawes Vice President Education Samuel Dedman Vice President Democracy and Creative Industries Evie Reilly RAG Officer Alice Gray Vice President Welfare Isabella Camilleri Vice President Engagement Fleur Walsh Vice President Sport Development Steve Gore Ethical & Environmental Officer Charlotte Hollands Equality & Diversity Officer Thomas Gleeson Engineering & the Environment Faculty Officer Shruti Verma Postgraduate (Research) Officer Ioan Alexandru Barbu SURGE Station Manager Jamie Barker Junior Common Room Officer David Gunns Union Councillor Sophie Van Eetvelt Union Councillor Ben Franklin Union Councillor Joseph Spencer Union Councillor Mark Lavery Union Councillor Roberto Gregoratti Union Councillor Vlad Novikov Union Councillor Louisa Smith Union Councillor Thomas Feather Union Councillor Alexander Robinson Union Councillor Alex Hovden Union Councillor Olivia Ojuroye Union Councillor Grace Cameron Union Councillor Jenny Bortoluzzi Union Councillor Gabriela Discenza Union Councillor Leon Rea Union Councillor Evrim Ozbey Union Councillor Joshua McDonald Union Councillor Rowanna Baker Union Councillor Katherine Spires Union Councillor Shailesh Agarwal Union Councillor Jessica Lobo Union Councillor Candace Jackson Union Councillor Emily Shepherd Union Councillor Jamie Wilson Union Councillor Gethin Jones Union Councillor Helen Demlew Union Councillor Anjit Aulakh Union Councillor William Yeong Union Councillor Mayan Al-Shakarchy Union Councillor William Cable
In Attendance (non-voting officers and staff)

Main Meeting
6pm Policy ideas
P	1.	Ideas discussion session Student Leader review Giving feedback on SUSU's commercial outlets Possible capital projects for summer 2014 Attached: Paper A - Ideas discussion - Possible capital projects for summer 2014.pdf
7pm Formal business
	2.	Welcome and apologies Quorum: 45
P	3.	Minutes of the last meeting Minutes of the meeting of 2 December 2013 Vote: That the minutes be approved as an accurate record.
	4.	Matters arising from the previous meeting
	5.	Membership matters a. Election of Union Councillors You can nominate yourself up until this point. There are five places for men and five places for women. One election will be conducted for candidates who are men and one for candidates who are women, all members of Union Council can vote in both. b. Student representatives pools for Elections Working Groups Members of Union Council interested in sitting on the Spring Elections Working Group should email democracy@susu.org . You cannot be on the group if you intend to run or support any candidate in the Spring Elections (which are for Sabbatical Officers, Student Leaders, student trustees and Union Councillors) There are two places available.
	6.	Financial matters None arising.
	7.	Feedback from todayâ€™s ideas session
P	8.	Action from previous ideas sessions Sexual harassment Disciplinary procedure reform Post-graduates and students who live in private accommodation Availability of University facilities during exams (Note: Attached paper covers Improving Participation and Sexual Harrasment; other areas will be updated verbally) Attached: Paper B - Action from previous ideas sessions.pdf
P	9.	Zone reports and updates Zone reports Attached: Paper G - Zone reports.pdf
P	10.	Officer reports & questions Attendance of Union Council Members and Student Trustees Sabbatical Officer reports Questions submitted online Questions submitted prior to 4pm on the day of the meeting are accorded a higher priority, and will recieve a prepared answer. Attached: Paper I - Attendance of Union Council Members and Student Trustees.pdf Paper H - Sabbatical Officer reports.pdf
	11.	Membership matters (continued) a) Results of Union Councillor Election b) By-election of Union Council representatives to Zone Committees You can nominate yourself at this point. There is one place available on the following Zone Committees: Democracy Student Communities Creative Industries Education External Engagement Sports Student Life Union Councillors & Student Leaders can stand and all members of Union Council can vote.
P	12.	Policy proposals a. 1314P4 Disciplinary procedure reform Proposed: Democracy Zone Committee Policy Proposal Draft Rule 9 b. 1314P5 Union Policy Review Proposed: Marcus Burton; Seconded: David Martin, Vice-President Democracy and Creative Industries Policy Proposal Table of Policies Attached: Paper F - 1314P5 Union Policy Review table.pdf Paper E - 1314P5 Union Policy Review.pdf Paper D - 1314P4 Draft Rule 9 - Disciplinary Procedure.pdf Paper C - 1314P4 Disciplinary procedure reform.pdf
	13.	Questions from the floor
OTHER BUSINESS
	14.	Union Council Stars Union Council Stars recognise the achievements of our officers and students who have gone above and beyond their roles.
P	15.	Industrial action by lecturers: approval Industrial action by lecturers: approval Attached: Paper J - Industrial action by lecturers approval.pdf
	16.	Any other business Please notify all matters of AOB to the chair before the start of the meeting.
	17.	Date and time of next meeting 27 March 2014, 6pm, Senate Room, Building 37.

Key: P (Papers Provided), PF (Papers to Follow)