Student Groups Committee (7th December 2015)

Minutes

Switch to Agenda

Name of Committee	Student Groups Committee
Date and time	7th December 2015, 16:00
Place	The Board Room
Present Members (voting)	Vice President Democracy and Creative Industries Kerry Sclater Student Enterprise Officer Jamie Furlong Education Zone Student Group Representative Michael Sims Student Communities Zone Student Group Representative Rebecca Lake Creative Industries Zone Student Group Rep Samantha Standley Charities and Community Officer Charlotte Hodgson Clubs and Societies Officer Catriona Philip Ed Baird
Absent with Apologies	Performing Arts Student Groups Rep Rebecca Griffin
Absent without Apologies	Team Southampton Sports Officer Katie Lightowler Sustainability Zone Student Group Representative Sam Guthrie
Non-members	Emily Harrison

Main Meeting
1.	Welcome and introduction Trini welcomed everyone to the meeting. Jade Head, Frazer Delves and Anjit Aulakh were also in attendance.
2.	University of Southampton Students' Association (Adoption) Anjit proposed the USSA to be a Union Group and had been passed at Democracy Zone. This was approved. Attached: Item 2 - USSA by-law.pdf Item 2 - USSA by-law - introduction.pdf
3.	Resource Allocation Procedure It was explained that the procedure was a reflection of practice and contained no big changes. It was also explained that the document was designed to be a living document, with changes happening over time. This was approved. Attached: Resource allocation for student groups.pdf
4.	Constitution changes Constitution changes from Debating Society, Shroinji Kenpo, FilmSoc and Southampton University Water Polo Club were approved.
5.	Affiliations Portakabin Fever It was decided that this group did not meet the criteria outlined in Rule 11, section 2. This group was NOT AFFILIATED. Genetics and Rare Diseases Society This group did not attend the affiliation meeting and therefore were NOT AFFILIATED. This was the second meeting they had not attended and so their application was rejected. Southampton Forex Trading Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to External Engagement Zone. North American Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Student Communities Zone. Tai Chi for Health It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Student Life Zone. Southampton Kazakh Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Student Communities Zone. The Canadian Society This group decided to withdraw their application in order to merge with the North American Society. Wrestling Club This group did not attend the affiliation meeting and therefore were NOT AFFILIATED. This was the second meeting they had not attended and so their application was rejected. Paediatric Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to External Engagement Zone. Omani Students Society Southampton It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Student Communities Zone. University of Southampton Cooking Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Student Life Zone Languages Society This group did not attend the affiliation meeting and therefore were NOT AFFILIATED. Tea Society It was decided that this group met the criteria outlined in Rule 11, section 2. This group was AFFILIATED and assigned to Creative Industries Zone.
6.	Any other business There was no other business.
7.	Date and time of the next meeting The meeting was closed at 17:40.

Key: P (Papers Provided), PF (Papers to Follow)